Privacy Policy for the “Spring Conference 2024”
Information is hereby provided on the processing of personal data carried out by the Data State Inspectorate (hereinafter – the Organizer) for the purpose of organization and proceeding of the “Spring Conference 2024” (hereinafter –Event, Conference).
1. Identity and contact details of the controller
Data State Inspectorate, Reg. No 90001037264; Elijas street 17, Riga, LV-1050, phone: 67223131, e-mail address: pasts@dvi.gov.lv; website address: www.dvi.gov.lv.
2. Identity and contact details of the processor
SIA 3K MANAGEMENT (hereinafter — Processor), Dzirnavu Street 86/88-10, Riga, LV-1058, Phone: 29668708
E-mail: beate@3k.lv
3. Purpose of processing and the range of data processed
Processing related to the invited speakers
| Categories of personal data | Purpose (hereinafter- purpose) of the processing of personal data |
| Name, surname, organisation represented, position, e-mail address | Maintaining communication with the conference participants and ensuring the provision of up-to-date information |
| Name, surname, organisation represented, position, e-mail address, photo, brief description | Maintaining communication with the conference participants and ensuring the provision of up-to-date information; promotion of the Conference, publication of information on the website www.dpaspringconference.org |
Sending out invitations
| Categories of personal data | Purpose |
| Name, organisation represented, position, e-mail address | Calling attention to the international conference, providing information to potential participants. |
Processing related to online registration (closed days attendees (members) and open day attendees)
| Categories of personal data | Purpose |
| Name, organisation represented, position, e-mail address | The purpose of processing is to maintain contact with persons registering for the Event and to transfer information related to the Event, to grant access to the venue of the Event and to survey the expected number of participants. |
In- person registration, taking photos and videos for members
| Range of personal data processed | Purpose of processing |
| Name, organisation represented, position and signature | Recording the number of participants, for Conference reports |
| Image of the data subject in the group photo and video image made of the participants. | The purpose of taking photos is to record the Event and to verify that the Event actually took place. The photos and video may be published on dpaspringconference,org; www.dvi.gov.lv and social media- Instagram, Facebook, LinkedIn, Youtube. |
In- person registration, taking photos and videos for open day attendees
| Range of personal data processed | Purpose of processing |
| Name, organisation represented, position and signature | Recording the number of participants, for Conference reports, to develop a certificate for participation in the conference |
| Image of the data subject in the group photo and video image made of the participants. | The purpose of taking photos is to record the Event and to verify that the Event actually took place. The photos and video may be published on dpaspringconference,org; www.dvi.gov.lv and social media- Instagram, Facebook, LinkedIn; Youtube |
There will be no processing based on automated decision-making and profiling in the course of processing.
4. Legal basis for processing
Registration of Conference participants:
The legal basis for your name, surname, e-mail address, organisation and position processing is the public interest, which is realized to ensure transparency of the use of State budget funds and achievement of the Organizer’s tasks set out in regulatory enactments (to promote public awareness and understanding of risks, regulations, guarantees and rights in relation to the processing of personal data), including the issuance of a certificate for participation in the Event.
Provision of promotion, coverage, broadcast and future availability of the Events recording:
The legal basis for the processing of your photo and video images is public interest to ensure transparency of the use of State budget funds and the Organizer’s task specified in regulatory enactments (to promote public awareness and understanding of risks, regulations, guarantees and rights in relation to the processing of personal data) to ensure promotion and accessibility of the Event. If a participant in an event does not wish his or her picture and/or information about his or her participation in the Event to be used for this purpose, the Participant of the Event shall have the right to object by sending its objections to the Organizer, which will then be reviewed and participants unique circumstances will be considered before deciding on publication of publicity pictures.
5. Period of retention of personal data
Name, surname, e-mail address of the participants of the Conference`s “Open Day” will be processed by the Organizer the certificate of participation is sent to the participant’s e-mail address.
For the purpose according to processing related to the invited speakers, the programme of the event, photos and video will be archived as part of the annual report for the public interest.
The additional personal data described in this Privacy Policy will be processed by the Organizer until 31.12.2025. at the latest.
6. Recipients or categories of recipients of personal data
Personal data at the disposal of the Processor and the Organizer shall be considered as restricted access information and shall be disclosed to third parties only in the cases, procedures and amounts specified in legal acts or concluded agreements only.
For the purpose of providing the service, the personal data of the participants will be transferred for processing to a third party — SIA “ABC idea ” — Mitto.me platform provider, which provides the Organizer with the event registration services on the online platform pdpn.mitto.me, based on the agreement concluded between the Processor and SIA “ABC idea”.
SIA “ABC idea”
Registration number: 40103285126
Address: Andromedas gatve 1-70, Riga, LV-1084, Latvia
E-mail: mitto@mitto.me
Telephone: + 371 20777714
Site: www.mitto.me
Upon your request, the Organizer is obliged to provide you with detailed information about the recipients of your Personal Data, unless the disclosure of such information is prohibited by law. For detailed information, please contact the Organizer with a reasoned application concerning the recipients or categories of recipients of your personal data.
7. The data subject’s rights related to processing
· The right to access
The data subject has the right to request information from the Organizer concerning whether the processing of his personal data is in progress and if so, he has the right to learn.
· The right to rectification
The data subject may request the Organizer to modify any of his personal data. If the data subject can credibly verify the accuracy of the rectified data, the Organizer grants the request at the latest within a month and notifies the data subject through the contact details provided by him.
· The right to blocking (restriction of processing)
The data subject may request the Organizer to restrict the processing of his personal data (by unambiguously indicating the restricted nature of processing and ensuring that processing is kept separate from other data).
· The right to object
The data subject may object to the processing, if in his view, the Organizer would process his personal data inappropriately in relation to the purpose indicated in this Privacy Statement. In this case, the Organizer hast to verify that the processing of the personal data is warranted by legitimate reasons of compelling force, which override the interests, rights and freedoms of the data subject, or which are related to the establishment, enforcement or defence of legal claims.
· The right to erasure
Among the processing operation presented in this Privacy Statement, the data subject may exercise his right to erasure only in relation to the data concerning food intolerance.
For communication with the Data Protection Officer of the Data State Inspectorate, please write to: DAS@dvi.gov.lv.